Minutes of the Heritage Singers= Annual General Meeting

held in St. Michael’s Church on 20^th. April 2008 at 7.45 pm.

 

Click on the Choir Logo if you want to go to a printable PDF version.

1.                 Apologies for absence were received from Carol Dove, Michaela Butler, Susie Baines-MacNeill and Diane Piplica

 

2.                 Minutes of the previous AGM were accepted as a true record and there were no matters arising

 

3.                 The Musical Director reported that next year, to add to the Tudor repertoire works by Thomas Tompkins included. Also William Matthias would be added to our more modern section. Strings would be with us again to play in Harewood Church.

 

4.                 The Librarian reported that 5 new pieces had been added to our stock and in line with the funding agreement one item had been loaned out.

 

5.                 The Membership Secretary reported that two people had left the choir during the year as they had left the district. Currently, we have 27 members with the possibility of 3 more joining.

 

6.                 The Attendance Secretary=s Report showed that we averaged 20 members for our event. Since the last AGM, we have had 52 events or practices.

 

7.                 Financial Report        (Click here to go to the accounts)

 

a)             Amendment to the constitution in light of recent legislation.

          Current

 

32.       The books of account shall be independently examined between the end of the Choir financial year and the date of the Annual General Meeting. The independent examiner shall be appointed at the Annual General Meeting each year.

 

Amendment

 

32.       The books of account shall be examined by two nominated examiners from the choir between the end of the Choir financial year and the date of the Annual General Meeting. The examiners shall be appointed at the Annual General Meeting each year and shall not be the Treasurer or any Financial Assistant to the Treasurer. If the annual sum exceeds the amount allowed by Charities Act, the accounts shall be examined by an external examiner.

This amendment proposed by Edward Turner and seconded by Mike Rignall was carried unanimously.

It was also agreed unanimously that John Hempsell and Ken Keeping were to examine the accounts for the choir, this year, 2008 and again in 2009.

b)             The accounts showed we had just about sufficient resources to clear our historic debt for the previous trips to America. Our good financial state was due partly to the generosity of members in buying the concert wear. The question of reclaiming income tax was raised and the meeting assured this was about to be addressed and all who paid income tax would be asked to complete a gift aid form. The accounts were accepted. Thanks were expressed to Julie for her work as Treasurer and Joanne for her help presenting the accounts and assisting Julie.

 

 

8.                 Election of Officers

 

*Musical Director               Tim Knight

*Treasurer                           Julie Smith

*Tour Co-ordinator             Joanne Shaw

*Grants and fund raising     Fiona Ratcliffe

Membership                        Lee Wallace

Robes                                   Roz Hempsell

*Librarian                            Alan Smith

*Administrator                    Edward Turner

Historian                              Carol Dove

Register                               Julie/Alan Smith

[Choir Accounts Examiner   John Hempsell             (Already elected above but included here

                                             Ken Keeping                for completeness in listing responsibilities)]                                

* indicates Executive Committee Member

 

The above all stood unopposed, were proposed for acceptance by Elaine Brock and seconded by Ken Keeping and elected unanimously.

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 9.        Ladies’ jackets for concert wear was discussed. The matter was left for future resolution in consultation with Roz.

          

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10.             The rehearsal venue was discussed and it was decided to continue with our present agreement with St. Michael’s.

 

11.              Wisconcin 2009 was discussed and it was made clear that a decision needs to be made very soon about whether to accept this invitation or not. The visit would be in line with our constitution ‘to promote, develop and maintain public education in and appreciation of the art and science of choral music’. Members were asked to let Julie know in the next few weeks if they were going to undertake the visit. Mike and his team were asked to put forward a fund-raising projection and diary for the year until we go.

 

12.              The meeting closed at 8.20 pm.