THE HERITAGE SINGERS

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING 31 DECEMBER 2008

 

Charity Number 1109375

 

 

 

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THE HERITAGE SINGERS

TRUSTEES’ ANNUAL REPORT

YEAR ENDING 31 DECEMBER 2008

 

 

CONTENTS                                                                                                   PAGE

 

Members of the Board and Professional Advisors                                            1

Introduction                                                                                                        2

Governing Document                                                                                        2

Objectives of the Charity                                                                                   2

Review of Developments, Activities and Achievements                                  2

The Trustees                                                                                                      2

Accounting Policies                                                                                           3

Receipts and Payments Accounts                                                                    4

Statement of Assets and Liabilities                                                                    6


THE HERITAGE SINGERS

MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS

 

The Trustees                                                                Mr. Tim Knight

                                                                                       Mr. Edward Turner

                                                                                       Mrs. Julie Smith

                                                                                       Mr. Alan Smith

                                                                                       Mrs Joanne Shaw

                                                                                   

 

Principal Address                                                        c/o E C Turner

                                                                                       3 Warrels Grove

                                                                                       Bramley

                                                                                       Leeds

                                                                                       LS13 3NN

 

Independent Examiner                                                B R Smith

                                                                                       354 Broad Lane

                                                                                       Bramley

                                                                                       Leeds

                                                                                       LS13 2HF

 

Bankers and Other Financial Advisors                     HSBC

                                                                                       4 Otley Road

                                                                                       Headingley

                                                                                       LS6 2DS  


 

Introduction

 

The choir was established in 1993 and decided to apply for charitable status at the AGM on 1st. February 2004. This process was completed on 9th. May 2005. The charity is an unincorporated association, registered under the Charities Act 2006, registration number 1109375.

 

Governing Document

 

The purposes and administration of the choir are regulated by the Heritage Singers Constitution, which was drawn up and adopted by the choir in 2004, and amended in April 2005.

 

Objectives of the Charity

 

To promote, develop and maintain public education in and appreciation of the art and science of choral music in all its aspects by the provision of music for church services, the presentation of public choral concerts and for the general purpose of such charitable bodies, or for such other purposes as shall be exclusively charitable as the committee may from time to time determine.

 
Review of Developments, Activities and Achievements

 

This year the choir has:

 

·         visited several churches to assist in worship;

·         performed several concerts, including a visit to Fairburn with the audience on a coach;

·         sung at a number of weddings to raise funds;

·         undertaken other fundraising activities such as carol singing at various venues, and selling CDs;

·         held a composers’ competition;

·         spent a weekend at Southwell Minster singing the services; at which the prize-winning composition was given its premier.

 

The transactions during the year and the financial position are set out on pages 5 to 6.  It is the intention of the trustees to continue to use available funds to promote, develop and maintain public education in and appreciation of the art and science of choral music.

 

The Trustees 

 

The trustees who served the charity during the period were as follows:

 

Mr. Tim Knight

Mr. Edward Turner

Mrs. Julie Smith

Mr Alan Smith

Mrs Joanne Shaw

 

The power of appointing and removing trustees is vested in the trustees for the time being.


Accounting Policies

 

Basis of Accounting

The financial statements have been prepared as a receipts and payments account, and in accordance with the Charities Act 2006 and the Statement of Recommended Practice on accounting by charities.

 

Responsibilities of the Trustees

The Charities Act 2006 requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the ending of the year and of the surplus or deficiency for the year then ended.

 

The trustees are required to select suitable accounting policies, as described above, and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. It is the responsibility of the trustees to determine and maintain the level of reserves that it is appropriate to maintain in order to meet its objectives.

 

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to comply with The Charities Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

 

Requirement for independent examination

As the choir’s income was below £10,000 for the year ending 31 December 2008, there is no requirement under the Charities Act 2006 to have the accounts independently examined.

 

                                                                                    Signed by order of the trustees

                                                                                   

 

                                                                                    ……………………………………

                                                                                    Tim Knight

 

 

                                                                                    …………………………………….

                                                                                    Edward Turner

 

 

                                                                                    ……………………………………..

                                                                                    Julie Smith

 

 

 

                                                                                     ……………………………………..

                                                                                    Alan Smith

 

 

 

                                                                                    ……………………………………..

                                                                                    Joanne Shaw

 

 

 

 

 

 

Approved by the trustees on ………………………………..


 

THE HERITAGE SINGERS

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2008

 

 

 

Receipts

2008 (£)

 

2007 (£)

 

 

 

 

 

 

Unrestricted receipts from donors and members

 

 

 

 

Members subscriptions

970.00

 

700.00

 

Donations

343.33

 

130.00

 

 

 

1313.33

 

830.00

Unrestricted receipts from activities to further the work of the choir

 

 

 

 

Choir concerts

-

 

592.00

 

CD sales

283.00

 

170.00

 

Fees paid for choir weddings

450.00

 

250.00

 

 

 

733.00

 

1012.00

Receipts from fund-raising events and activities

 

 

 

 

Coach trip to Farndale

696.00

 

-

 

Raffles

-

 

60.00

 

“Buy At” website commission

-

 

24.50

 

Carol singing

526.98

 

215.05

 

Coach trip to Grassington

300.00

 

304.00

 

Anthem competition fees

195.00

 

135.00

 

Sundries

35.00

 

74.00

 

 

 

1752.98

 

812.55

Restricted donations for tours (Budapest 2007 and Southwell 2008)

 

 

 

 

Donations made by members towards tour costs

1006.00

 

1080.00

 

 

 

1006.00

 

1080.00

Other restricted receipts

 

 

 

 

Collection for members’ wedding gift

-

 

91.00

 

Choir meal deposit

-

 

10.00

 

Donations towards purchase of mens’ uniforms

-

 

572.5

 

Lottery grant for purchase of new music

-

 

-

 

 

 

-

 

673.50

Receipts from investments etc

 

 

 

 

Bank credit adjustment

-

 

-

 

Bank interest

-

 

-

 

 

 

-

 

-

 

 

 

 

 

TOTAL RECEIPTS

 

4805.31

 

4408.05

 

 

 

 

 

 


 

Payments

2008 (£)

 

2007 (£)

 

 

 

 

 

 

Payments for choir core activities

 

 

 

 

Music

96.00

 

972.57

 

Accompanist’s fees

100.00

 

25.00

 

Purchase of mens’ uniforms

-

 

760.00

 

Payment to St Mary’s Farndale

10.00

 

-

 

Hire of church for regular rehearsals

225.00

 

210.00

 

 

 

431.00

 

1967.57

Payments for choir administration

 

 

 

 

Printing of programmes, letters, postage cost etc

28.80

 

-

 

Bank charges (returned cheque fee x 2)

8.00

 

-

 

Administrator’s expenses

53.34

 

22.18

 

 

 

90.14

 

22.18

Payments for fund-raising and publicity

 

 

 

 

Prize for anthem competition winner (2006 competition)

50.00

 

100.00

 

Prize for anthem competition winner (2008 competition)

150.00

 

 

 

Grassington and Farndale coach trip costs

575.00

 

445.00

 

Website and publicity leaflets

140.90

 

-

 

 

 

915.90

 

545.00

Payments for tours (Budapest 2007 and cancelled USA09 tour in 2008)

 

 

 

 

USA 2005 flight costs (credit card repayments)

-

 

1250.00

 

Budapest tour costs

-

 

1155.50

 

Repayments to USA tour savers

132.00

 

-

 

 

 

132.00

 

2405.50

Sundries

 

 

 

 

Purchase of flowers

32.00

 

100.00

 

 

 

32.00

 

100.00

 

 

 

 

 

TOTAL PAYMENTS

 

1601.04

 

5040.25

 

 

 

 

 

Surplus (deficit) for the year

 

3204.27

 

(632.20)

 

 

 

 

 

Transferred to interest paying account

 

3000.00

 

 

 

 

 

 

 

Bank current a/c as at 1 January

 

2577.49

 

3209.69

Bank current a/c as at 31 December

 

2781.76

 

2577.49

 

Interest paying account

 

Opening balance 2008                                      £      0.00

Transferred from main a/c 2008                          £3000.00

Interest paid 2008                                              £    29.11

Total income 2008                                             £3029.11

 

Closing balance 31 December 2008                  £3029.11

 

USA Savings Account

 

Opening balance 2008                                      £      0.00

Savings paid in from choir members                  £2177.00

Interest paid 2008                                              £      6.74

Total income 2008                                             £2183.74

 

Closing balance 31 December 2008                  £2183.74

 

 

 

 

Statement of Assets and Liabilities

 

Choir monetary assets at 31 December 2008

 

Current account                                                   £2781.76

Interest paying account                                        £3029.11

USA Savings account                                          £2183.74

 

Total monetary assets                                        £7994.61

 

Choir liabilities at 31 December 2008

 

Owed to donor from USA tour 2003                     £5000.00[1]

 

Total liabilities                                                   £5000.00



[1] Donor did not request repayment during 2008