THE
HERITAGE SINGERS
TRUSTEES’ ANNUAL REPORT
FOR
THE YEAR ENDING
31 DECEMBER 2008
Charity
Number 1109375
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THE
HERITAGE SINGERS
TRUSTEES’
ANNUAL REPORT
YEAR
ENDING 31
DECEMBER 2008
CONTENTS
PAGE
Members
of the Board and Professional
Advisors
1
Introduction
2
Governing
Document
2
Objectives
of the
Charity
2
Review
of Developments, Activities and
Achievements
2
The
Trustees
2
Accounting
Policies
3
Receipts
and Payments
Accounts
4
Statement
of Assets and
Liabilities
6
THE
HERITAGE SINGERS
MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS
The
Trustees
Mr.
Tim Knight
Mr. Edward Turner
Mrs. Julie Smith
Mr. Alan Smith
Mrs
Joanne Shaw
Principal
Address
c/o
E C Turner
3
Warrels Grove
Bramley
Leeds
LS13
3NN
Independent
Examiner
B
R Smith
354
Broad Lane
Bramley
Leeds
LS13
2HF
Bankers
and Other Financial
Advisors
HSBC
4
Otley Road
Headingley
LS6
2DS
Introduction
The
choir was established in 1993 and decided
to apply for charitable status at the AGM on 1st.
February 2004.
This process was completed on 9th. May 2005. The
charity is an
unincorporated association, registered under the Charities Act 2006,
registration number 1109375.
Governing
Document
The purposes and administration of
the choir are
regulated by the Heritage Singers Constitution, which was drawn up and
adopted
by the choir in 2004, and amended in April 2005.
Objectives
of the Charity
To promote, develop and maintain
public education in
and appreciation of the art and science of choral music in all its
aspects by
the provision of music for church services, the presentation of public
choral
concerts and for the general purpose of such charitable bodies, or for
such
other purposes as shall be exclusively charitable as the committee may
from
time to time determine.
Review of
Developments, Activities and
Achievements
This year the
choir has:
·
visited
several
churches to assist in worship;
·
performed
several concerts, including a visit to Fairburn with the audience on a
coach;
·
sung at a
number of weddings to raise funds;
·
undertaken
other fundraising activities such as carol singing at various venues,
and
selling CDs;
·
held a
composers’ competition;
·
spent a
weekend
at Southwell Minster singing the services; at which the prize-winning
composition was given its premier.
The
transactions during the year
and the financial position are set out on pages 5 to 6. It is
the
intention of the trustees to continue to use available funds to
promote, develop
and maintain public education in and appreciation of the art and
science of
choral music.
The
Trustees
The trustees
who served the charity during the period were
as follows:
Mr.
Tim Knight
Mr.
Edward Turner
Mrs.
Julie Smith
Mr
Alan Smith
Mrs
Joanne Shaw
The
power of appointing and removing trustees
is vested in the trustees for the time being.
Accounting
Policies
Basis of Accounting
The
financial statements have been prepared as a receipts and payments
account, and
in accordance with the Charities Act 2006 and the Statement of
Recommended
Practice on accounting by charities.
Responsibilities
of the Trustees
The
Charities Act 2006 requires the trustees
to prepare financial statements for each financial year which give a
true and
fair view of the state of affairs of the charity at the ending of the
year and
of the surplus or deficiency for the year then ended.
The
trustees are required to select suitable
accounting policies, as described above, and then apply them on a
consistent
basis, making judgements and estimates that are prudent and
reasonable. It
is the responsibility of the trustees to determine and maintain the
level of
reserves that it is appropriate to maintain in order to meet its
objectives.
The
trustees are responsible for keeping
proper accounting records which disclose with reasonable accuracy at
any time
the financial position of the charity and to enable them to comply with
The
Charities Act 2006. The trustees are also responsible for safeguarding
the
assets of the charity and hence for taking reasonable steps for the
prevention
and detection of fraud and other irregularities.
Requirement for independent
examination
As
the choir’s income was below £10,000 for
the year ending 31 December 2008, there is no requirement under the
Charities
Act 2006 to have the accounts independently examined.
Signed by order of the trustees
……………………………………
Tim Knight
…………………………………….
Edward Turner
……………………………………..
Julie Smith
……………………………………..
Alan Smith
……………………………………..
Joanne Shaw
Approved
by the trustees on
………………………………..
THE
HERITAGE SINGERS
RECEIPTS
AND PAYMENTS
ACCOUNT
FOR
THE YEAR ENDED 31
DECEMBER 2008
Receipts
|
2008
(£)
|
|
2007
(£)
|
|
|
|
|
|
|
Unrestricted receipts from donors and members
|
|
|
|
|
|
Members
subscriptions
|
970.00
|
|
700.00
|
|
|
Donations
|
343.33
|
|
130.00
|
|
|
|
|
1313.33
|
|
830.00
|
|
Unrestricted
receipts from activities to further the work of the choir
|
|
|
|
|
|
Choir
concerts
|
-
|
|
592.00
|
|
|
CD
sales
|
283.00
|
|
170.00
|
|
|
Fees
paid for choir weddings
|
450.00
|
|
250.00
|
|
|
|
|
733.00
|
|
1012.00
|
Receipts
from fund-raising events and activities
|
|
|
|
|
|
Coach
trip to Farndale
|
696.00
|
|
-
|
|
|
Raffles
|
-
|
|
60.00
|
|
|
“Buy
At” website commission
|
-
|
|
24.50
|
|
|
Carol
singing
|
526.98
|
|
215.05
|
|
|
Coach
trip to Grassington
|
300.00
|
|
304.00
|
|
|
Anthem
competition fees
|
195.00
|
|
135.00
|
|
|
|
35.00
|
|
74.00
|
|
|
|
|
1752.98
|
|
812.55
|
|
Restricted
donations for tours (Budapest 2007 and Southwell 2008)
|
|
|
|
|
|
Donations
made by members towards tour costs
|
1006.00
|
|
1080.00
|
|
|
|
|
1006.00
|
|
1080.00
|
Other restricted receipts
|
|
|
|
|
|
Collection
for members’ wedding gift
|
-
|
|
91.00
|
|
|
Choir
meal deposit
|
-
|
|
10.00
|
|
|
Donations
towards purchase of mens’ uniforms
|
-
|
|
572.5
|
|
|
Lottery
grant for purchase of new music
|
-
|
|
-
|
|
|
|
|
-
|
|
673.50
|
Receipts
from investments etc
|
|
|
|
|
|
Bank
credit adjustment
|
-
|
|
-
|
|
|
Bank
interest
|
-
|
|
-
|
|
|
|
|
-
|
|
-
|
|
|
|
|
|
|
TOTAL RECEIPTS
|
|
4805.31
|
|
4408.05
|
|
|
|
|
|
|
|
Payments
|
2008
(£)
|
|
2007
(£)
|
|
|
|
|
|
|
|
Payments
for choir core activities
|
|
|
|
|
|
Music
|
96.00
|
|
972.57
|
|
|
Accompanist’s
fees
|
100.00
|
|
25.00
|
|
|
Purchase
of mens’ uniforms
|
-
|
|
760.00
|
|
|
Payment
to St Mary’s Farndale
|
10.00
|
|
-
|
|
|
Hire
of church for regular rehearsals
|
225.00
|
|
210.00
|
|
|
|
|
431.00
|
|
1967.57
|
Payments for choir administration
|
|
|
|
|
|
Printing
of programmes, letters, postage cost etc
|
28.80
|
|
-
|
|
|
Bank
charges (returned cheque fee x 2)
|
8.00
|
|
-
|
|
|
Administrator’s
expenses
|
53.34
|
|
22.18
|
|
|
|
|
90.14
|
|
22.18
|
|
Payments
for fund-raising and publicity
|
|
|
|
|
|
Prize
for anthem competition winner (2006 competition)
|
50.00
|
|
100.00
|
|
|
Prize
for anthem competition winner (2008 competition)
|
150.00
|
|
|
|
|
Grassington
and Farndale coach trip costs
|
575.00
|
|
445.00
|
|
|
Website
and publicity leaflets
|
140.90
|
|
-
|
|
|
|
|
915.90
|
|
545.00
|
|
Payments
for tours (Budapest 2007 and cancelled USA09 tour in 2008)
|
|
|
|
|
|
USA
2005 flight costs (credit card repayments)
|
-
|
|
1250.00
|
|
|
Budapest
tour costs
|
-
|
|
1155.50
|
|
|
Repayments
to USA tour savers
|
132.00
|
|
-
|
|
|
|
|
132.00
|
|
2405.50
|
|
Sundries
|
|
|
|
|
|
Purchase
of flowers
|
32.00
|
|
100.00
|
|
|
|
|
32.00
|
|
100.00
|
|
|
|
|
|
|
|
TOTAL
PAYMENTS
|
|
1601.04
|
|
5040.25
|
|
|
|
|
|
|
Surplus (deficit) for the year
|
|
3204.27
|
|
(632.20)
|
|
|
|
|
|
|
|
Transferred
to interest paying account
|
|
3000.00
|
|
|
|
|
|
|
|
|
Bank current a/c as at 1 January
|
|
2577.49
|
|
3209.69
|
|
Bank
current a/c as at 31 December
|
|
2781.76
|
|
2577.49
|