THE HERITAGE SINGERS

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING 31 DECEMBER 2007

 

Charity Number 1109375

 

 

 

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THE HERITAGE SINGERS

TRUSTEES’ ANNUAL REPORT

 

YEAR ENDING 31 DECEMBER 2007

 

 

CONTENTS                                                                                                   PAGE

 

Members of the Board and Professional Advisors                                            1

Introduction                                                                                                        2

Governing Document                                                                                        2

Objectives of the Charity                                                                                   2

Review of Developments, Activities and Achievements                                  2

The Trustees                                                                                                      2

Accounting Policies                                                                                           3

Independent Examiner’s Report                                                                        4

Receipts and Payments Accounts                                                                    5

Statement of Assets and Liabilities                                                                    6


THE HERITAGE SINGERS

MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS

 

The Trustees                                                                Mr. Tim Knight

                                                                                       Mr. Edward Turner

                                                                                       Mrs. Julie Smith

                                                                                       Mr. Alan Smith

                                                                                       Mrs Joanne Shaw

                                                                                   

 

Principal Address                                                        c/o E C Turner

                                                                                       3 Warrels Grove

                                                                                       Bramley

                                                                                       Leeds

                                                                                       LS13 3NN

 

Choir Examiners                                                          John Hempsell

20, Vyner House,

Front Street,

Acomb

York

YO24 3DW

 

Ken Keeping

Lacy Villa,

off Moorlands Road,

Dewsbury

WF13 2LF

 

Bankers and Other Financial Advisors                     HSBC

                                                                                       4 Otley Road

                                                                                       Headingley

                                                                                       LS6 2DS  


 

Introduction

 

The choir was established in 1993 and decided to apply for charitable status at the AGM on 1st. February 2004. This process was completed on 9th. May 2005. The charity is an unincorporated association, registered under the Charities Act 1960, registration number 1109375.

 

Governing Document

 

The purposes and administration of the choir are regulated by the Heritage Singers Constitution, which was drawn up and adopted by the choir in 2004, and amended in April 2005.

 

Objectives of the Charity

 

To promote, develop and maintain public education in and appreciation of the art and science of choral music in all its aspects by the provision of music for church services, the presentation of public choral concerts and for the general purpose of such charitable bodies, or for such other purposes as shall be exclusively charitable as the committee may from time to time determine.

 
Review of Developments, Activities and Achievements

 

This year the choir has:

 

·         visited several churches to assist in worship;

·         performed several concerts;

·         sung at a number of weddings to raise funds;

·         spent a weekend in Northumberland where two concerts were given along with morning and eveing service at Hexham Abbey;

·         visited Budapest to sing at three concerts and featured the music of living English composers; and

·         finished paying off the outstanding cost of the USA tour in 2005.

 

The transactions during the year and the financial position are set out on pages 5 to 6.  It is the intention of the trustees to continue to use available funds to promote, develop and maintain public education in and appreciation of the art and science of choral music.

 

The Trustees 

 

The trustees who served the charity during the period were as follows:

 

Mr. Tim Knight

Mr. Edward Turner

Mrs. Julie Smith

Mr Alan Smith

Mrs Joanne Shaw

 

The power of appointing and removing trustees is vested in the trustees for the time being.


Accounting Policies

 

Basis of Accounting

The financial statements have been prepared as a receipts and payments account, and in accordance with the Charities Act 1993 and the Statement of Recommended Practice on accounting by charities.

 

Responsibilities of the Trustees

The Charities Act 1993 requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the ending of the year and of the surplus or deficiency for the year then ended.

 

The trustees are required to select suitable accounting policies, as described above, and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. It is the responsibility of the trustees to determine and maintain the level of reserves that it is appropriate to maintain in order to meet its objectives.

 

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to comply with The Charities Act 1993.  The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

 

                                                                                    Signed by order of the trustees

                                                                                   

 

                                                                                    ……………………………………

                                                                                    Tim Knight

 

 

                                                                                    …………………………………….

                                                                                    Edward Turner 

                                                                                   

 

                                                                                     ……………………………………..

                                                                                    Alan Smith

 

 

 

                                                                                   

 

 

 

 

 

 

Approved by the trustees on 20th. April 2008


THE HERITAGE SINGERS

Choir EXAMINERS’ REPORT TO THE TRUSTEES

YEAR ENDED 31 DECEMBER 2007

 

 

This report on the financial statements of the Heritage Singers for the year ended 31 December 2007, which are set out on pages 5 and 6, is in respect of an examination carried out in accordance with section 43 of the Charities Act 1993 and with the choir’s constitution.

 

 

Basis of Opinion

 

We conducted our examination in accordance with the General Directions given by the Charity Commission under section 43(7)(b) of the Charities Act 1993.  That examination includes a review of the accounting records kept by the choir and a comparison of the accounts with those records.  It includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts. 

 

We planned and performed our examination so as to obtain all the information and explanations which we considered necessary in order to provide us with sufficient evidence to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or other irregularity or error.  In forming our opinion we also evaluated the overall adequacy of the presentation of information in the financial statements.

 

Choir  examiners’ statement

 

In connection with our examination, no matter has come to our attention:

 

·         which gives us reasonable cause to believe that in any material respect the requirements;

        to keep accounting records in accordance with section 41 of the Charities Act 1993; and

        to prepare financial statements, which accord with the accounting records and comply with the requirements of the Charities Act 1993

have not been met; or

 

·         to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

 

 

 

___________________________________

 

John Hempsall                                                                                    Ken Keeping

 


THE HERITAGE SINGERS

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2007

 

 

 

Receipts

2007 (£)

 

2006 (£)

 

 

 

 

 

 

Unrestricted receipts from donors and members

 

 

 

 

Members subscriptions

700.00

 

856.50

 

Donations

130.00

 

139.00

 

 

 

830.00

 

995.50

Unrestricted receipts from activities to further the work of the choir

 

 

 

 

Choir concerts

592.00

 

124.00

 

CD sales

170.00

 

298.47

 

Fees paid for choir weddings

250.00

 

900.00

 

 

 

1012.00

 

1322.47

Receipts from fund-raising events and activities

 

 

 

 

Recitals etc by choir members

-

 

204.50

 

Raffles

60.00

 

19.00

 

“Buy At” website commission

24.50

 

65.49

 

Carol singing

215.05

 

53.80

 

Coach trip to Grassington[1]

304.00

 

-

 

Anthem competition fees[2]

135.00

 

255.00

 

Sundries

74.00

 

-

 

 

 

812.55

 

597.79

Restricted donations for tours (Amsterdam 2006 and Budapest 2007)

 

 

 

 

Donations made by members towards tour costs

1080.00

 

89.11

 

 

 

1080.00

 

89.11

Other restricted receipts

 

 

 

 

Collection for members’ wedding gift

91.00

 

 

 

Choir meal deposit

10.00

 

-

 

Donations towards purchase of mens’ uniforms

572.5

 

-

 

Lottery grant for purchase of new music

-

 

4000.00

 

 

 

673.50

 

4000.00

Receipts from investments etc

 

 

 

 

Bank credit adjustment

-

 

30.00

 

Bank interest

-

 

1.69

 

 

 

-

 

31.69

 

 

 

 

 

TOTAL RECEIPTS

 

4408.05

 

7036.56

 

 

 

 

 

 


 

Payments

2007 (£)

 

2006 (£)

 

 

 

 

 

 

Payments for choir core activities

 

 

 

 

Music

972.57

 

2937.06

 

Accompanist’s fees

25.00

 

170.00

 

Purchase of mens’ uniforms

760.00

 

-

 

Hire of church for regular rehearsals

210.00

 

367.00

 

 

 

1967.57

 

3474.06

Payments for choir administration

 

 

 

 

Printing of programmes, letters, postage cost etc

-

 

9.48

 

Administrator’s expenses

22.18

 

40.00

 

 

 

22.18

 

49.48

Payments for fund-raising and publicity

 

 

 

 

Prize for anthem competition winner (2006 competition)

100.00

 

-

 

Grassington coach trip costs

445.00

 

 

 

CD purchase costs

-

 

150.00

 

 

 

545.00

 

150.00

Payments for tours (Budapest 2007, Amsterdam 2006  and USA 2005)

 

 

 

 

USA flight costs[3]

1250.00